Run your visa agency
on autopilot.
VISAFlow CRM unifies clients, visa applications, document management, travel bookings, invoicing and AI assistance into one secure workspace — so your team ships applications faster.
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Agencies onboard
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Applications processed
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Client satisfaction
0.0M
Hours saved yearly
Trusted by leading agencies in 34+ countries
Everything your agency needs. Nothing it doesn't.
Fourteen tightly-integrated modules that replace your spreadsheets, inbox threads and filing cabinets.
CRM
Client profiles, passport data, addresses and full history — every conversation and document in one place.
2.4× faster follow-up
Lead Management
Capture leads from website, walk-ins or referrals. Score, nurture and convert them with one-click pipelines.
+38% conversion
Visa Applications
Pipeline tracking from inquiry to decision with status history, checklists and approval analytics.
6d → 2d turnaround
Document Management
Upload, verify and expiry-track passports, bank statements and COEs with version history.
0 missed expiries
Passport Tracking
Follow passports from collection to delivery — VFS references, courier status and client updates automatically.
Live courier sync
Appointment Scheduling
Book embassy and VFS slots, manage calendars and auto-remind clients before every appointment.
-62% no-shows
Payments
Record and reconcile payments with multi-currency support, receipts and clean accounting entries.
$12.4M processed
Invoice
Generate branded invoices in one click, track receivables and chase overdue balances automatically.
91% on-time payment
Reports
One-click CSV exports, custom reports and scheduled digests for every business metric.
50+ templates
Analytics
Live dashboards, approval-rate trends and revenue insights across countries, services and staff.
Real-time KPI
Automation
Trigger-based workflows — status changes, due dates and reminders run your follow-ups on autopilot.
18 hrs saved / week
Shared inbox, templates and scheduled sends. Every client conversation captured in their timeline.
3.1s avg reply
Two-way WhatsApp for status updates, document requests and approvals — right where clients chat.
98% open rate
AI Assistant
Draft emails, summarize requirements and answer country-specific visa questions instantly.
24/7 coverage
From lead to approval in five steps.
A workflow your team already understands — digitized, automated and tracked end-to-end.
Step 01
Receive Lead
Every inquiry becomes a lead in one click — from website, walk-in or referral, with full contact history.
Step 02
Upload Documents
Checklists generate per country and visa type. Clients upload directly to their portal with expiry tracking.
Step 03
Assign Staff
Auto-assign case officers by workload and country expertise. Every step is owned and visible.
Step 04
Track Application
Appointment dates, VFS references and fees tracked. Status changes notify everyone automatically.
Step 05
Visa Approved
Approvals, rejections and post-decision actions recorded. Invoices and payments settled in the same flow.
Visa process tracker
Interactive demoInquiry
Lead verified · documents requested
Currently viewing: Receive Lead
Visa expertise across 34+ countries.
Pre-built checklists, fee schedules and document requirements for the destinations your clients apply to most.
Simple pricing. Serious value.
Start free for 14 days. No credit card required. Cancel anytime.
Starter
For solo agents
- Up to 100 clients
- 50 visa applications / month
- Document management
- Client portal & chat
- Email support
Professional
For growing agencies
- Up to 1,000 clients
- Unlimited visa applications
- Travel booking & packages
- Invoicing & payments
- AI assistant (50 credits / mo)
- Custom reports & exports
- Priority support
Enterprise
For multi-branch operations
- Unlimited clients & users
- Franchises & sub-agents
- LMS & agent certifications
- API access & webhooks
- SSO & audit logs
- Dedicated success manager
- 99.9% uptime SLA
Compare all features
| Feature | Starter | Professional | Enterprise |
|---|---|---|---|
| Clients | Up to 100 | Up to 1,000 | Unlimited |
| Visa applications | 50 / month | Unlimited | Unlimited |
| Document management | |||
| Client portal & chat | |||
| Travel booking & packages | |||
| Invoicing & payments | |||
| AI assistant | 50 credits / mo | Unlimited | |
| Custom reports & exports | |||
| API access & webhooks | |||
| Franchises & sub-agents | |||
| SSO & audit logs | |||
| Support | Priority | Dedicated manager |
All plans include unlimited users in your company, HTTPS + encryption, automated backups and 24/7 monitoring. Read the FAQ →
Trusted by 2,000+ agencies.
From solo consultants to multi-branch operations — here's what teams say after switching to VISAFlow CRM.
“We moved from spreadsheets to VISAFlow CRM and cut our application turnaround from 6 days to 2. The pipeline alone paid for itself in the first month.”
Sarah Chen
Director, Horizon Visa Services · Toronto
“The document management is a lifesaver. Clients upload directly, we verify in one screen, and nothing ever expires unnoticed again.”
Omar Al-Farsi
Operations Lead, Gulf Travel Group · Dubai
“Invoicing, payments and accounting entries all live in one place now. Our finance team stopped reconciling three different tools.”
Emma Whitfield
CEO, Bluebird Migration · Sydney
“The AI assistant drafts client emails in seconds and the scheduled reminders recovered $40k in follow-up revenue in one quarter.”
Rahul Sharma
Founder, Namaste Immigration · London
Questions? Answered.
Everything you need to know before starting your free trial.
Most agencies are fully live within a day. Create your account, invite your team, import clients from CSV, and you're ready — with the same role permissions mapped from your current workflows.
Start your 14-day free trial
Ready to put your visa agency on autopilot?
Join 2,000+ agencies growing faster with VISAFlow CRM. No credit card required — cancel anytime.
Watch the 2-minute product tour